These Terms & Conditions apply to all events organised by Whitfield Events, including but not limited to markets, food festivals, and Christmas markets. By applying for a stall, you agree to abide by the following conditions:

​

Application & Booking

• All requested information must be provided in full.

• Applications must be received at least 1 month prior to the event to allow for planning and promotion.

• Stalls are allocated on a first-come, first-served basis once full payment has been received.

• The organisers reserve the right to refuse applications in cases of conflict of interest or if the applicant does not meet event requirements.

​

Insurance & Certification

• A copy of valid Public Liability Insurance is required from all stallholders (essential).

• Food vendors must provide a copy of their Food Hygiene Certificate.

• If selling alcohol, stallholders must provide a copy of their Personal Licence for our records. The event itself will be licensed, so a separate TENS is not required.

​

Payment Terms

• Once accepted, an invoice will be issued by Whitfield Events.

• Payment is non-refundable and must be made within the timeframe stated on the invoice.

• Failure to pay within the stated time may result in your space being reallocated.

• Please see our Payment Terms for full details.

​

Risk & Liability

• Stallholders are required to complete a risk assessment for their stall.

• Whitfield Events and the landowner accept no responsibility for:

  • Damage or loss of goods/equipment.

  • Injury to persons during the event.

• Stallholders must ensure their stall is safe and does not present hazards to the public.

​

Stall Set-Up & Presentation

• Detailed set-up times and instructions will be sent by email before the event.

• All stalls and displays must be professional, tidy, and well-presented at all times.

• Items must not be displayed outside the allocated space. Any obstructions will need to be removed.

• Stallholders must comply with all health and safety requirements outlined by the organisers.

​

Event Operation & Conduct

• Stallholders must remain open for the full duration of the event unless instructed otherwise by organisers.

• The organisers reserve the right to ask a stallholder to leave if rules are breached or if behaviour is deemed inappropriate or unsafe.

​

Weather, Cancellation & Force Majeure

• Every effort will be made to ensure events go ahead.

• In cases of severe weather or unforeseen circumstances where the event is deemed unsafe, the organisers reserve the right to cancel or close the event at short notice.

• Notice of cancellation will be given via text, email, and social media where possible.

• Whitfield Events accepts no liability for stallholder losses (including financial loss) due to cancellation.

​

Parking & Access

• Stallholders will be advised of parking arrangements specific to each event in advance.

• Where possible, organisers will negotiate reduced or free parking, but this cannot be guaranteed.