Whitfield Events - Terms & Conditions

 

It is essential that all information requested is provided and all instructions are carried out

 

• Please provide a copy of public liability insurance (essential)

• Please provide a copy of your food hygiene certificate (food vendor)

 

Set up times will be confirmed in a separate communication

 

Please send your application 1 month before the event to allow us time to produce and promote a floor plan

 

Stalls will be allocated on a first come first served basis

 

Organisers reserve the right to refuse applicants in matters of conflict of interest

 

Invoices will be generated with full payment instructions – this non-refundable payment is to be made upon receipt of invoice with your stall/company name as a reference

 

The organisers accept no liability for damage or loss of goods or equipment nor any liability for injury to persons at the event

 

All stallholders are requested to complete a risk assessment for their stall

 

If selling alcohol, you must provide a copy of your personal licence for us to keep on record. The venue is licenced so you will not need a TENS

 

Please do not display any items in front of the space you have booked, as this is a health and safety risk. You will be asked to remove any items that could cause an obstruction

 

All stalls and displays must look professional and well presented

 

The organisers and the landowner will try and ensure the event takes place. However, if conditions are deemed severe enough to create a risk to health & safety, the event will be cancelled. A decision to cancel, maybe as near as the day prior, on the day or during the event. In the event of cancellation, the organisers will not be held responsible for any loss to the stallholders (including financial loss)

 

In the advent of extreme weather conditions, stallholders can check if the event is going ahead by contacting the organiser with the details provided at the time of booking and checking social media

 

In the event of cancellation, the day prior to the event a text and/or email will be sent

 

We have the right to ask you to leave if any of these rules are breached

 

An email will be sent out nearer the time with full set up instructions

 

For events at the Town Hall, there is a car park directly opposite the Town Hall down Cross Street and the fee is £5 for the day (correct at time of publishing)